Our 3-step approach
Projects and programmes are set up according to a proven approach. After an initial assessment the framework is further determined by running a small number of trial migrations with selected candidates. These ‘ pathfinders ‘ will provide the insight into the required knowledge, lead time and to be followed steps of a migration.
These steps are then incorporated in the MiGreat steps tracker, the initial assessment is logically bundled and corresponding projects are allocated. Projects are then given an estimated timeline that can be further detailed together with the business.
If desired, the standard reports can be adapted to the wishes of those involved. From this moment on, nothing stands in the way of further progressing the migrations with total control and insight.
Setting up the framework
Every project and program should start by building up a solid structure that allows the project team to increase and decrease without disrupting the process.
This means the people that are forming the foundation of your team actually need to own the complete end 2 end process. In addition to that they need to feel responsible for one specific part of that process, understanding they need to work together to reach the end goal.
Once your team has formed and settled, the position within the organisation should be known. The ideal place for a Migration Factory is in-between the business and IT. This allows you to create a “win/win” situation for your entire organisation.
We have the right people that understand the politics around a migration factory and challenges that occur when setting up. Our experience can help you move through the process faster by doing things right the first time.
Last but not least the processes need to be defined and described. Our Migration Framework has already a set of predefined processes that can easily be adjusted to your specific needs.
Deploying the tool: MiGreat!
Once the foundation has been formed and the processes are defined, it is time to focus on reporting requirements. Every level within the organisation has its own requirements on reporting progress.
Rather than distributing manual dashboards, action list and statistics, resulting in inefficiencies and inconsistent communication, we offer a way to work closely together in an automated fashion. Bringing the worlds of Project Management, Architecture, Technical Execution and Stakeholder Management together in one comprehensible website.
This enables the PMO to perform actual quality assurance and become the close companion of the program manager to adjust to new developments.
The introduction of the tool in this specific area has proven to add significant value in realtime stakeholder management by providing complete transparency into the efforts spent and results produced.
Running the factory
As soon as the teams are starting to populate the tool with scope and related information the collaboration between the project team and the business starts to kick-in.
Every migration follows the same process and steps, it has a clearly defined beginning and end, as agreed in the earlier defined Framework.
Based upon forecast and agreed input the factory can dynamically scale up and down with the appropriate resources to ensure in-time delivery and availability of capacity. We always start off with a number of test migrations to prove the process with low investment for senior management to establish confidence. Once proven, input numbers can gradually increase and progress per migration can then be tracked by the tool.
Details can vary per migration type and as such the framework and tool allow for changes in more detailed levels of the processes.
Due to real-time information the course of the migration effort can be adjusted and anomalies can be easily spotted and corrected. This is real “management by exception” at the exact moment an exception occurs.
“Our approach ensures your migration factory is set up and scaled with the correct skills required to handle your anticipated work load “
Start your migration today!